June 25-27 Midwestcon (Jim, Laurie,
Ian, Ruth attending) Discuss space allocation with Ben. Discuss other
program division topics.
July 18
Mockups of volunteer form and program
questionnaire finalized. Mid-July
Ask DHs, and Program area leads for who they'd like to include
in the Program invitation list
Late July/August Work with the GoH
liaisons to interview the guests of honor about what they want to do on
Program,
who they particularly want to be on panels with, and any other ideas
they have.
All of July Continue recruiting for area lead
vacancies
2010 August
August 21
Division heads meeting (Skype)
August 22 Receive CSV
data from membership database for importing.
August
Review staffing needs carefully. Make a list of areas we still need to
recruit for and
who we might want to
recruit.
Late August Travel to Australia (many of us).
All
of August Continue recruiting for area lead vacancies, done by
end of A4.
2010 September
September
2-6 AussieCon - Be sure to talk up Renovation when possible. We
should review lists
of people we'll
probably invite early and talk to them directly. Ditto potential
staffers
September 19
Participant
Survey/questionnaire ready for testLate
September List of potential invitees ready for review by program
staff and other staff members, as needed.
Be sure to work with Art night and Music night to ensure who is being
invited by whom.
2010 October
Early
October Thorough testing of software, so the portions dealing
with participant lists, mailings, participant
responses and the questionnaire are all working.
Early-October
Internal target date: Beta-test program invitations and forms
October
15-17 Division heads meeting in Portland. Program staffing
breakout, likely Music/Art night planning
Late October Enter
invitees into database. Target for sending out first round of program
invitations
2010 November
Mid-to-late
Nov Distribute/publish participant input from db to the area leads
here or in December
2010 December
1-3
December Get-together in Palo Alto for Program DHs
3-5
December Smofcon in San Jose (Jim, Ian, Laurie, Ruth all there -
staff meeting)
December Finish up core software, start
testing reports.
2011 January
Continue testing software
2011
February
18-20 February Boskone - try for a Program staff get
together for at least an hour
2011
March
Mid-March Probable committee meeting Reno
Mid-March Preliminary suggested schedules due from
all area leads and from other areas (e.g., Events)2011 April
April 15-17 Program frenzy in Pittsburgh
Formal Brainstorming Ends at the Frenzy – Idea Form
Comes Down – work on precises and putting people on panels
2011 May
Early May Program draft,
ready for consistency checks and fine tuning. Copies to key program
staff members
May 22 Intial schedule mailing to
participants in late May2011 June
June 1 Notify volunteers for Program whom we can't use that we can't use them; offer them an Autographing.
Early June Schedule
readings/autographings/KKs/Lit beers, et.c.
Early June
Start sending sample schedule outputs to Pocket Program so they can
start testing their formatting
Mid-June Dumps of data to
handheld device developers
Mid-June Finish scheduling
Mid-June Send out second round of
schedules 2011 July
Mid-July Draft program on the
Web
Mid-July Final info from other areas in the database
Mid-July
Initial Program draft online
2011
AugustAugust 1(?)
Pocket program to the pubs group; final schedule to the Web
August 13 Program freeze; program
switches from development mode to program ops mode
August 14
Program Ops move-in (A7 available on 8/14)
August 16
Program participant check-in begins
August 17-21 Renovation
Green room setup - opens by 11:30
(if Program starts at noon)
August 17 GoH Talk/Opening
Ceremonies/Music night (Wed)
August 18 Art Night/GoH Talk
(Thur)
August 19 Masquerade/GoH Talk (Fri)
August
20 Hugos/GoH Talk (Sat)
August 21 Closing
Ceremonies/Program Ops/Green Room Close out2011 September
Early September Write thank-you notes to staff and
participants.